Academies · attendance & makeup
Academy absence follow-up workflow
This example uses a sample math academy to show how a repeated event — a student absence — can move from a parent's chat message into a visible desktop workflow: the student is marked excused, the lesson covered is noted, a makeup slot is offered from the academy's approved rules, the makeup class lands on the weekly calendar, and a reminder is scheduled. It tracks scheduling and attendance only, with no grades, scores, or medical detail.
What the example shows
The workflow underneath the video.
- 01
A parent messages that their child isn't feeling well and will miss today's class.
- 02
The workflow checks attendance rules and open makeup times — scheduling and attendance only, no grades or medical detail.
- 03
An approved reply marks the student excused, names the lesson covered, and offers two makeup slots.
- 04
The parent picks a slot, so the makeup class is confirmed.
- 05
The chat hands off to a desktop automation view with live status checks.
- 06
A weekly calendar shows the new makeup class beside the academy's existing classes.
- 07
A reminder is scheduled so the makeup itself isn't missed.
- 08
The example closes with absence, attendance, makeup match, calendar, and reminder in one visible workflow.
Sounds like you
Replies follow approved rules, not a generic AI tone.
The workflow can use the business's own service rules, calendar context, and preferred wording before anything goes out. Some replies can be prepared for review, while simple approved cases can be handled more directly if the owner wants that setup.
Where this applies
Academies · attendance & makeup
- Academies, tutoring centers, and learning centers
- Attendance-driven scheduling with makeup or reschedule flows
- Any business that reschedules missed appointments and tracks follow-through
Have a workflow that repeats like this?
Start with one repeated task. We can map the steps, decide where AI actually helps, and keep the owner in control where judgment matters.